Public Relations Coordinator – Phase 3 Marketing & Communications

Phase 3 logoJob description

The Public Relations Coordinator is responsible for coordinating and facilitating client work flow by providing administrative, budgetary and work flow support to meet client needs, include responding to client phone calls, emails, Facebook or other social media tool messages, list building services for managing on-and-offline journalists and reporters, managing production and creative deadlines related to special events; and monitoring and maintaining PR, media, and social media placements to ensure continued progress of client work.

A successful PR Coordinator will demonstrate a desire to learn everything about the agency’s business, the ability to manage several projects at once, the ability to anticipate and rapidly respond to the needs of the client and the account team and display a positive, team-oriented attitude.

Job Responsibilities:

As directed by the supervisor, a Public Relations Coordinator will:

  • Facilitate communication between client and agency team
  • Communicate accurately about timelines, reporter deadlines, and budgets
  • Prepare clip reports, monitoring online and offline coverage
  • Obtain approvals from clients when needed to purchase television, radio or print clips
  • Prepare special event production estimates and obtain client approvals
  • Ensure all reporter deadlines are met, drawing attention of supervisor to potential problems before they occur
  • Maintain complete and accurate digital and hard copy files on all media lists, pitch documents, press releases, and outreach (including documentation of approvals), marketing and media plans and client correspondence.
  • Proofread copy, agency and printers’ proofs as requested (for things such as media news rooms on websites or special events for clients)
  • Organize and prepare for both client and internal meetings
  • Write contact reports and other client communications
  • Maintain weekly status reports

Job Requirements:

  • Minimum 4 year college degree in marketing, public relations, English, advertising or related field
  • Working knowledge of a PC and Microsoft Office software
  • Expert relationship building skills
  • Working knowledge of Associated Press (AP) writing standards
  • Candidate must work well in a fast paced, deadline oriented environment; have strong organizational and problem solving skills; must have very good attention to detail; and must be able to communicate effectively both verbally and in writing.
  • 8am – 6pm office hours

Salary Range:

  • Competitive base Salary plus Bonus
  • $50 per Month Cell Phone Reimbursement
  • Health Benefits
  • 401(k) Plan

This job description does not, nor is it intended to, represent an exhaustive listing of all duties, tasks or responsibilities for the position listed.

Visit the official LinkedIn posting to apply.

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IABC Nashville 2015 Year-end Review

Logo with imageAs we approach the end of 2015, I want to thank our members, guests, speakers, sponsors and others who have supported IABC Nashville. This year has been productive as we have provided valuable content and professional development and networking opportunities to our fellow business communicators in the Middle Tennessee and surrounding areas. Our chapter’s success is made possible by the involvement of our members and guests and the dedicated service of our 2015 Board of Directors. Thanks to each and every one of you for sharing your time, talent, and enthusiasm with IABC Nashville.
Since my midyear recap of chapter activities in June 2015, the IABC Nashville chapter has hosted a well-attended summer mixer at Bar Louie, three professional development luncheons at Maggiano’s, and a festive holiday mixer to celebrate the season at The Pub.
Our chapter currently has close to 50 members and continues to grow and attract new guests to our events. This talented group serves in business communication roles at various levels, representing industries such as automotive, healthcare, agency, school systems, colleges/universities, government, media, and professional services. This diversity is what drew me to IABC Nashville and it’s my hope that it continues to be a differentiator as we seek to increase our awareness and grow our membership. Learn more about IABC membership by visiting our website or speaking with a Board member.
Here is a list of recent accomplishments:
  • New Brand Launch – following the international unveiling of IABC’s new brand at the 2015 World Conference in San Francisco, the first since the organization’s founding in 1970, IABC Nashville launched the new brand locally. Thanks to branding committee members Phil Matisak, Tom Kenley, Gene Boulware, and Gayle Gallagher for their creativity and attention to detail. On a related note, Tom Kenley, VP of Awards and I are co-presenting on this topic at the upcoming IABC Leadership Institute in February 2016. Learn more about our new brand on the IABC Nashville website.
  • New Year, New Board  – we are excited to announce the newly-elected 2016 Board of Directors who will begin their terms on January 1, 2016.
President – Phil Matisak, ABC, UPS (retired)
Past President – Jennifer Fuqua, Meridian Surgical Partners
President-Elect Tom Kenley, The Rogers Group
Secretary – Glenda Betts, TVA (retired)
Vice President of Finance – Paul Ladd, World Christian Broadcasting
Vice President of Membership – Gene Boulware, The Vincit Group
Vice President of Communications – Misty Moore, HCA
Vice President of Professional Development – Genma Holmes, Holmes Pest Control, GSH Consulting, LLC
Vice President of Awards – Tom Kenley, The Rogers Group
Vice President At-Large – Julie K. Davis, MA, MS, APR, Brookdale Senior Living, Inc.
Vice President-At-Large – Stacey Gish, Western Kentucky University
Vice President-At-Large – Paul Lindsley, MA, ABC, Phase 3 Marketing & Communications
  • 2016-17 Strategic Plan – under my direction and with the leadership of Julie Davis, a diligent committee has developed a detailed two-year plan that will strengthen our chapter’s offerings to area business communicators through professional development and networking events, membership benefits, and leadership opportunities. Many thanks to Phil Matisak, Gene Boulware, and Glenda Betts for their dedication to this important initiative.
  • Regional and International Involvement – Tom Kenley represented the chapter at the World Conference in San Francisco in June and Gene Boulware, Paul Lindsley and I attended the Leader Summit and Southern Region Conference, held in Denver in October. Additionally, two of our members, Paul Lindsley, ABC and Tom Kenley, are serving at the regional level as VP of Chapter Relations and Chapter Services Director, respectively.

Other opportunities coming your way soon…
  • Newly relaunched Music City Gold Pen Awards – Get recognized for your work, earn bragging rights for your clients, and get feedback from communication professionals. Watch your email for the “Call for Entries” and more information.
  • Leadership Institute is February 4-6, 2016 in Long Beach, CA and provides an excellent opportunity to hone your leadership skills as a business communicator, expand your connections, and learn best practices from experts in the field.
Closing on a personal note, it was a privilege to serve this chapter as president in 2015. I had the chance to enhance my leadership experience, collaborate on meaningful projects, and deepen my relationships with friends and colleagues, while also making new connections. I look forward to continuing to serve IABC Nashville in other capacities, working with the Board to deliver programs and content and produce events to help improve our results as business communicators.
I wish you all a wonderful holiday season filled with friends, family, and special memories, and look forward to seeing you soon at an event in 2016!Connect Here. Go Anywhere!

Sincerely,

Jennifer Fuqua
President
IABC Nashville
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International Member Month – EXTENDED through November! – Join or Reinstate and SAVE!

October Membership Month has been EXTENDED!
Join or reinstate your lapsed membership in November and we’ll give you 10% off international dues AND waive the $40 application fee.

Current IABC members who recruit new members are also eligible to win an exciting prize!

JOIN NOW!

IABC October membership graphic

There’s never been a better time to join IABC. Whether you’re a corporate communicator, independent consultant, academic or student, IABC has the resources, connections and learning opportunities you need to move your career forward. We give you the ability to connect to a global communication network, stay informed about emerging trends and best practices, learn from top experts, gain recognition for your outstanding work and join a community of communication professionals around the world who are striving to be the best in the profession.

JOIN NOW!

Why Be an IABC Member?

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The Convergence of Marketing and Technology

diana_marsh_the_a_groupJoin us to learn about the convergence of marketing and technology – Sep. 16, 2015

Marketing and technology are colliding. This creates new ways to communicate and market. But it also creates new challenges and complexities.

Registration is Closed

Learning to speak the language of technology improves connections with our customers as well as technology experts who develop websites and other platforms.

You’re invited to lunch on Sep. 16 as guest speaker Diana Marsh presents new ways to find clarity in the convergence.

Register Today!

During this session Diana will: 

  • Identify technology fundamentals for marketing
  • Define practical technology terminology
  • Share ideas for working with a technical team

About The Speaker

Coming from large agency background, Diana Marsh brings more than 20 years of marketing, technology and client service experience to The A Group. As executive vice president, she helps guide the overall direction and operations of The A Group, including making sure there is plenty of chocolate around the office to keep the programmers happy.

A-Group_logo_color_horz

 

 

 

ABOUT IABC NASHVILLE

IABC Nashville is one of more than 100 chapters in 70 countries providing learning opportunities for its members and professional development sessions that offer new insights into the latest communication trends, technology and issues facing the industry. The chapter is diverse, with members representing area agencies, broadcast stations, corporations, universities and nonprofit organizations. IABC Nashville also offers ties to job bank services and the annual ‘Gold Pen’ communication awards program.

Through IABC’s professional development luncheons, members and guests enjoy networking opportunities each month, learn from knowledgeable guest speakers and receive integral information on how to improve communication skills. Luncheons are held each month, 11:30 a.m.-1 p.m. and the cost to attend is $40 members/$50 non-members. For more information, visit http://nashville.iabc.com.

 

 

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2015 President’s Midyear Review

Jennifer Fuqua head shot 2014 - CopyIt’s really hard for me to believe that it’s already July. Time flies. I hope you’re having a wonderful summer so far and getting to enjoy some well-deserved time away from the hustle and bustle of your professional lives. As IABC Nashville transitions to a small break ourselves, I am taking this opportunity to provide a chapter update — share some of the accomplishments we’ve made to date, and let you know about some exciting things we are planning.  |

We started 2015 strong as we welcomed a new Board of Directors. We maintained a few former members who returned in new capacities and were successful in recruiting new members. Currently, this team is working to complete several initiatives, including a three-year strategic plan, new brand rollout (IABC launched a new brand on June 1!), a late summer mixer, fall professional development presentations and our awards program. It has been my privilege to lead this outstanding group of business communicators, and I want to personally thank them for sharing their time, talent, and experience with this chapter. I am eager to see what else we can accomplish together before the end of the year.

Currently, we have 43 chapter members, serving in entry to senior-level communications and marketing roles in the public and private sectors. They work in industries such as healthcare, agency, education, government, media, foodservice, and more. If you are reading this and are not a member, I encourage you to reach out to a member or visit our website to learn more about the benefits of membership. Additionally, our website provides up-to-date news and information on local and regional events, a monthly blog and career opportunity posts.

We have been impressed with the caliber of speakers who have addressed our group thus far. We’ve strived to provide our members and guests with business communication topics affecting us on a local level (resurrection of Nashville Banner and Nashville Zoo expansion) as well as topics such as personal branding and targeted marketing. Special thanks go to Bruce Dolby, Pam Eldridge, Lyn Knopf, Mila Grigg, Jamie Dunham and Jim Bartoo for lending their time and expertise to help us improve our effectiveness as business communicators.

Along with our regularly scheduled events, some of our members travelled to visit the Western Kentucky University student chapter and serve on a panel to share practical tips and guidance with students, related to their future professional endeavors. Additionally, our VP of Awards, Tom Kenley, served as our chapter’s delegate at the World Conference, recently held in San Francisco.

Looking ahead, IABC Nashville will offer more great opportunities for members and guests to increase their knowledge, improve their skills, gain recognition for their work, obtain valuable leadership experience in Chapter leadership roles, and meet and connect with professionals locally, regionally and globally. IABC is the only place that connects communicators globally!

Stay tuned for future communications about the IABC Nashville brand, our Aug. 27 mixer, fall topics and our recharged awards recognition program. And, don’t forget about the Southern Region Conference to be held in Denver, Colo., Oct. 15-17.

Thank you for your support of IABC Nashville. I look forward to seeing you soon at a future event. Mark your calendars and make plans to attend.

  • Thursday, Aug. 27 – After-Hours Mixer (location TBD)
  • Wednesday, Sep. 16 – Luncheon: The Convergence of Marketing and Technology

Sincerely,


Jennifer Fuqua
President
IABC Nashville

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